Social Media Policy
Related to all GDPR articles
This policy document outlines the basic rules by which Cuan Bhríde Childcare Centre manages the use of social media platforms at Cuan Bhríde Childcare Centre. This policy outlines the responsibilities of the employees, volunteers, students and contractors using social media.
All employees either permanent or temporary, all contractors, all volunteers and students need to read and understand this document, so they are fully aligned with the policy of Cuan Bhríde Childcare Centre. This document can also be made available to parents or guardians should they wish to review. This policy applies to all social media platforms used at Cuan Bhríde Childcare Centre including, but not limited to:
Social media can bring significant benefits to Cuan Bhríde Childcare Centre particularly for building relationship with parents and guardians. It is however critical that all employees, volunteers and students who use social media do so in a way that promotes the service. Misjudged status updates or posts can damage the service’s reputation or generate complaints. All updates and posts, if not considered carefully, have the potential to raise a data protection issue.
Everyone who operates, and has access to the service’s social media account or who uses their own personal social media accounts at work has a responsibility for implementing this policy.
The service operates a social media presence in line with a strategy that focuses on appropriate social networks given the available resources. Only persons who have been authorised by the Manager to use the service’s social networking accounts may do so.
Creating Social Media Accounts
New social media accounts must not be created unless approved by the Voluntary Management Committee. If there is a case to be made to open a new social media account for the service, employees should raise this with the Manager.
The service’s social media accounts must not be used to share inappropriate content or take part in any activity that may bring the service into disrepute. Staff must not make any derogatory comments about the service, its team members, contractors, or children/families attending the service on social networking sites. When commenting either on blogs or in public forums, be mindful of your association to the service and your obligation to be responsible and positive in your portrayal of the service. Staff are not to divulge or discuss any confidential or personal information obtained while employed or associated with the service.
Employees must not discuss any child, parent, staff member or incident relating to Cuan Bhríde Childcare Centre. To do so is considered a breach of confidentiality.
Prior to any photographs or information of a child being used on social media, consent must be obtained by the parents/legal guardians utilizing the PARENT CONSENT FORM. Refer to the PERSONAL DATA PROTECTION POLICY document. Photographs, videos and/or information about other staff members are not to be posted without the specific permission of the individual.
Cuan Bhríde Childcare Centre is responsible for and must be able to demonstrate compliance with the principles outlined above.
Updated 12 September 2018